Standardize Your Procurement from Requisition to Stocking
Three-Way Match • Invoicing • Bid Management
Manage purchase orders, collect supplier bids, and auto-verify incoming goods with Material Receipt Notes (MRR) using automated Gemini AI invoice auditing and delivery requester signatures.
How Mindron ERP Transforms Procurement
Say goodbye to email spreadsheets and experience risk-free, AI-assisted purchase streams.
Core Modules & Features
Every module acts in harmony with the inventory registry for 100% catalog integrity.
Material Request Requisition
Employees submit digital requests with image notes, target projects, and reasons.
Sourcing Bids Board
Compare vendor quotes, rate suppliers, and award winning bids dynamically.
PO Auto-Generator
Aggregates awarded items, groups by vendor, and creates PO records.
WhatsApp PO Dispatcher
Auto-dispatches PO documents to pre-configured supplier contacts.
Vendor Portal Acknowledge
Supplier reviews PO details, adds committed dates, and marks acknowledgment.
Proforma Invoice Uploads
Vendors upload advance invoice bills directly to the PO record.
Automated Bill Scanner
Extract total net amount and taxes from uploaded invoices in seconds.
Remittance Ledger
Track bank accounts, payment dates, and attach transfer reference screenshots.
Delivery Handshake Check
Requester employee signs off to verify quantities and goods quality.
Role-Based Approvals
Define authorization thresholds for supervisors before PO releases.
Budget Variance Monitor
Get warned if invoice totals deviate from original requisition estimations.
PDF Setting Customizer
Configure logo, GSTIN, shipping addresses, and purchase conditions.
Step-by-Step Purchase lifecycle
Animate how material requests progress from initial employees to physical warehouse bins.
Active Procurement Phase
Employee drafts material requirements and specifies the target project.
Built For Your Industry
From raw steel purchases to clinical supplies, customize procurement approvals seamlessly.
Procure vacuum casting units and precision machinery, logging complete vendor spec sheets inline.
Securely manage rough diamond lot purchases from international auctions, enforcing multi-signature approvals.
Order gold alloys, graphite crucibles, and gas supply cylinders directly to casting runs, tracking delivery lead times.
Purchase custom shipping crates, customs clearing labels, and armored transport bookings dynamically.
Requisition packaging boxes, display lights, and POS hardware for retail openings, preventing catalog variance.
Purchase acids, polishing compounds, and protective laboratory gear, enforcing safety threshold overrides.
Purchase medical testing packs and dust filters for workshop ventilation to validate clean air rules.
Order construction steel, concrete, and roof panels for Surat headquarters extension, requiring physical receipt logs.
PO & Requisition Search
Search through simulated vendor purchase orders and invoice total sums. Click suggestion pills to test indexing speed.
Procurement Budget Heat Map
Tracks budget consumption limits per department. High spent limits block employee requisitions until approved.
Mobile Procurement
Upload proforma invoices, record bank references, and verify material deliveries on the go using our secure web layout.
Requisition Drafting
Draft material requests with photos and estimated prices right from the facility floor.
PO Sign-Offs
Review vendor bids and approve purchase orders while traveling.
Invoice Scanning
Snap a photo of the vendor proforma invoice to initiate Gemini AI amount parsing.
WhatsApp Dispatches
Send PO copies directly to supplier representatives using WhatsApp notifications.
Bid Evaluation Alerts
Get real-time push notifications when suppliers submit bids.
“Mindron ERP reduced our procurement errors by 90% and cut invoice reconciliation from weeks to hours. The Gemini AI proforma invoice scanner works like magic.”
Rajesh K.
VP of Supply Chain • Vanguard Manufacturing
Procurement Command Center Screens
Explore the exact dashboards cashiers, buyers, and managers use to authorize orders.
Requisitions Board
Track material requests submitted by staff, complete with manager and admin approval tags.
The Requisition & PO Lifecycle
A structured workflow mapping all checkpoints from initial employee needs to stocking.
Requisition
Staff outlines material needs, purpose, and pricing estimation.
Approval
Department manager and finance admin approve the request.
Bidding
Approved requests are opened for vendor bid submissions.
PO Generation
Awarded bids are compiled and dispatched as vendor POs.
Invoice Scan
Vendor uploads Proforma Invoice; Gemini AI extracts amounts.
Remittance
Admin records bank payment details and proof of transfer.
Delivery Verify
Requesters sign off delivery handshake, adding items to stock.
Sourcing & Spending Analytics
Audit procurement transactions and check pricing variances dynamically.
Report Categories
Monthly Procurement Capital Outflow
Displays total purchase volume (USD) disbursed to vendor partners over the past 6 months.
Module FAQs
What is an MRR?↓
A Material Request Requisition is drafted when materials are needed. The storekeeper enters received quantities, and the system audits differences against the original PO lines.
Can we restrict purchase ordering without approval?↓
Yes, you can configure multi-level manager approvals depending on total purchase costs before a PO can be issued.
What is the difference between a Purchase Order (PO) and a Proforma Invoice (PI)?↓
A Purchase Order is a formal buyer request defining ordered items, quantities, and prices. A Proforma Invoice is a draft pre-bill sent by the vendor before shipment, detailing advance amounts and bank routes for deposit.
How does the system verify price variances between the PO and PI?↓
The Automated Bill Scanner extracts totals from the uploaded PI and flags deviations from the original PO. If prices exceed configured limits (e.g. 2%), the system holds the PO for manager review.
How is the three-way matching audit completed?↓
The system matches three records: the Purchase Order details, the actual warehouse counts logged in the MRR, and the final vendor invoice. Discrepancies block financial settlement.
Can we dispatch POs to vendors automatically?↓
Yes. Once a manager signs off on a PO, the outbound API compiles a secure PDF and dispatches it straight to the supplier's WhatsApp number.